In the process of realizing one or a number of work contents, or certain specific activities, not in all cases, only the participation of a certain subject is required, sometimes other jobs or activities are performed. that is wide-ranging and requires the expertise of the other parties involved.
1. What is a letter of request for cooperation?
Cooperation is working together, helping and supporting each other in a job or field for a common purpose. The cooperation is based on voluntary, equality, mutual benefits and does not prejudice the interests of others.
On that basis, cooperation creates intellectual, mental and physical strength. Bringing high quality and efficiency to joint work. Cooperation has many different forms such as bilateral, multilateral, comprehensive in each field, between individuals, groups, communities, ethnic groups, and countries.
Through the above points, it can be understood: A letter of request for cooperation is a document expressing the request and goodwill of cooperation of this individual, group of individuals or organization to use to propose the competent subject of the agency. agency, organization or an individual cooperates to do one or a number of certain jobs according to the requirements and in accordance with the needs of the work to be completed by the organization making the proposal.
A letter of request for cooperation is used in case a representative of an agency, organization or individual needs to make a request and request in good faith to cooperate together to carry out one or several jobs. activities to achieve the set goals. The content of the letter sets out the work content and the proposal for cooperation to solve the scope of work set out in the request letter.
In case there is a need for coordination to complete the work in a better way and the work content is diverse, but in the activities of individuals, agencies or organizations that have issued a written request for cooperation, there is no If they have experience in organizing the implementation, or if they do not have a specialized team in charge, they can send an official dispatch to competent agencies, organizations and individuals to propose cooperation and mutual assistance to complete the work.
In fact, it is mutually beneficial to issue a cooperation letter of the party wishing to find a subject that can cooperate. However, the cooperation and cooperation requirements of the parties must comply with the provisions of law, not be illegal and do not affect the interests of related parties and other subjects, if any.
In the written request for cooperation, the party requesting cooperation may choose many different cooperation subjects if the work and activities have a wide scope of settlement, related to many different fields of work and activities. For activities of industry-specific nature (works that only competent individuals, agencies or organizations can perform), the party requesting cooperation may request cooperation with many agencies and organizations. different organizations and individuals to complete the work in the best way, to meet the set purpose.
In addition, in many cases, a letter of request for cooperation is also used to send to a partner when the other party is engaged in behaviors that do not create conditions to solve immediate problems, causing difficulties for both parties. and infringe upon legitimate rights and interests protected by law.
see more: Form of official letter – Types of common administrative official documents 2022
2. Sample letter of request for working cooperation:
SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
—————————————
……….., day…. May……..
OFFICIAL OF WORKING COOPERATION
To: (2) – Company…………;
– Department……
(3 days…. month…. ……, Department/Department/Company/(4)…. we received text number (5)………… of …………. (6)………… request the Department/Department/Company/us to do the work (7)…………. However, after a period of implementation, we realized that for the work to achieve the best results, we need the cooperation of the Department/Department/Company/(8)… in the process of (9) …………… Therefore, we make this application to respectfully request (10)………….. to consider and accept to cooperate with us in the process of performing the work to bring the highest efficiency.
Article 1. Purpose (11)
Suggestion ……………. cooperate with our Department/Department/… in the process of …………
Article 2. Reasons for making proposals(12)
……………………
Article 3. Working cooperation process (13)
1.Preparation Process
……………………
2. Implementation Process
……
3.Summarize
…………
Article 4. Implementation organization (14)
Our Department/Department/Company sends Official Letter………… about requesting cooperation in working process…………… to your company/Department/Department…………. We respectfully request that your company/Department/Department/… consider, accept our proposal and take practical actions to cooperate with us in the process of……………………. ..
Best regards ./.
see more: Sample letter requesting confirmation of no tax debt in 2022
3. Guidance on drafting the most detailed written request for cooperation:
-(1): Name of the agency that made the request for cooperation;
-(2): The agency proposed to cooperate in solving the work, depending on the different cases and circumstances, can choose the subjects to send different documents.
-(3): The date, month and year that the party making the cooperation proposal receives the contents of the work to be carried out.
-(4): The notification receiving department receives a notice about the content of the work to be carried out.
-(5): The number of the document that the competent party assigns to the sending unit to proceed.
-(6): The unit issues a written request to perform the work for the party making the cooperation dispatch.
-(7): Content of assigned work to be carried out (specify briefly)
-(8): Name of the department that will be in charge of the work of the party receiving the letter of request for cooperation.
-(9); The process needs the help and coordination of agencies, organizations and individuals that receive a written request for cooperation.
-(10): Name of the agency, organization or individual competent to handle the work.
-(11): What is the purpose of the dispatch, which department/department to cooperate with and when to start needing cooperation in the process of doing the work, briefly stating the content of the work that needs to be coordinated? .
-(12): Explain the reasons for making the proposal, difficulties and problems and the ability of the party making the request for cooperation.
-(13): Presenting issues related to the work process, including the preparation stages, how to perform the work, how to summarize the work and how to achieve the results.
-(14): According to the content of the official dispatch, what number, which relevant departments are requested to cooperate in performing what work?
see more: Sample letter requesting the latest economic contract extension 2023
4. Required contents of a written request for cooperation:
According to the Civil Code, a cooperation contract is an agreement between individuals and legal entities to jointly contribute assets and efforts to perform certain jobs, benefit from and share responsibility.
The cooperation contract has the following principal contents:
+ Purpose and duration of cooperation;
+ Full name, place of residence of the individual; name and head office of the legal person;
+ Contributing assets, if any;
+ Contribution by labor, if any;
+ Method of distribution of profits and profits;
+ Rights and obligations of cooperative members;
+ Rights and obligations of the representative, if any;
+ Conditions for members to join and withdraw from cooperation contracts, if any;
+ Conditions for termination of cooperation.
Letter of request for cooperation is the premise document for the proposed party to accept cooperation, come to a cooperation agreement – cooperation contract. The written request for cooperation can include all the contents of the cooperation contract we mentioned above or shorten some contents, only mentioning some basic contents, then the parties can can negotiate further to agree on the final cooperation content.
Some of the basic contents that should be included in the written request for cooperation are:
– Information about the subject of the request for cooperation – the subject of the official dispatch;
– Information about the subject that is proposed to cooperate;
– Purpose of cooperation
– Reasons for requesting cooperation
– Contents of the proposal for cooperation (phases, specific tasks, implementation time, …).
see more: What is a dispatch? How to build a standard dispatch layout?
5. Legal issues on working cooperation:
In fact, in many cases, the written request for cooperation can also be considered as a contract between the parties. The parties may enter into a cooperation contract with the same contents as the written request for cooperation. According to the provisions of Article 504 of the Civil Code 2015, it can be understood that a cooperation contract is an agreement between individuals and legal entities to jointly contribute property and efforts to perform certain jobs and enjoy the same benefits. mutual benefit and responsibility. The cooperation contract must be made in writing. Regulations on cooperation contracts are specified in Article 505 of the Civil Code 2015, which includes the following main contents:
– Purpose and duration of cooperation;
– Full name, place of residence of the individual; name and head office of the legal person;
– Contributing assets, if any;
– Contribution by labor, if any;
– Method of distribution of profits and profits;
– Rights and obligations of cooperative members;
– Rights and obligations of the representative, if any;
– Conditions for joining and withdrawing from the cooperation contract of a member, if any;
Conditions for termination of cooperation.
According to the provisions of the Civil Code 2015, the parties in the cooperation contract have the right to agree on the above contents and other agreements if these parties feel it is necessary and need to clarify their rights and obligations. as well as the scope of responsibility of the parties. In addition, the basic content of the cooperation contract between the parties may include the rights and obligations of the cooperative members.
The Civil Code 2015 also conceives that the purpose of cooperation between the parties is to jointly perform one or a number of specific jobs or activities to bring benefits to the cooperative members. Therefore, the profits and profits that the cooperative group earns will be divided among the members in proportion to the assets and contributions of the members in the creation of a common asset.
Similar to the official letter of request for cooperation, a cooperation contract is a contract involving many parties, the subjects participating in it for the purpose of cooperating to do the same work or for production, business and direction. to the interests of the contracting parties. Because the subject matter of the cooperation contract is the commitments that the parties have agreed upon, the cooperation contract between the parties is consensual. However, the law stipulates that a cooperation contract must be made in writing as a legal basis to determine the rights and obligations of the parties involved, so after the parties enter into the contract, the contract will take legal effect. By law, the parties must perform the obligations arising from the cooperation contract. This is the basic difference between a letter of proposal for working cooperation and a contract of working cooperation.
All cooperative members have the right to participate in discussions, propose solutions and vote on common issues that the cooperative group will implement according to the content of the cooperation contract. In addition, a cooperative member has the right to inspect and supervise the behavior of each other member in the exercise of the rights and obligations of the cooperative group based on the provisions agreed in the cooperation contract. such as the level of completion and the obstacles and inadequacies in the process of the parties performing their work and duties when cooperating with each other.
When exercising rights and obligations during the performance of the cooperation contract, if a party to the cooperation contract is at fault, causing damage during the settlement of the work mentioned in the cooperation contract, he/she must pay compensation. usually all that damage. Each party of the cooperation contract must perform a task as agreed in the cooperation contract according to the content previously agreed and signed by the parties. The work specified in the cooperation contract is considered as joint work and without discrimination, ensuring efficiency despite division of activities and completion of work.
Chuyên mục: Biễu mẫu
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