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What is the handover record of information, data, surveying and cartographic products? Sample minutes of handover of information, data, measurement products and maps? Guidelines for drafting minutes of handover of information, data, surveying and cartographic products? What are some legal provisions on information, data, surveying and cartographic products?

Surveying and cartographic work in Vietnam has a long historical tradition and is of great significance. Surveying and mapping are basic survey activities as a foundation for common use, serving public welfare, and are managed, invested and implemented by the State. The handover of information, data, surveying and cartographic products is also of great interest and there is a separate form of minutes regulating it. The following article will help readers learn about the sample handover minutes of information, data, surveying and mapping products and detailed drafting instructions.

Lawyer Service legal advice over the phone:

1. What is the handover record of information, data, surveying and cartographic products?

Surveying and cartography is the measurement of geographical features; construction and operation of surveying infrastructure works, geographic database; mapping, production of other surveying and cartographic products. Surveying and cartography includes basic surveying and cartography and specialized cartography and surveying. Sample minutes of handover of surveying and cartographic information, data and products issued by competent State agencies to improve the effectiveness and efficiency of State management of surveying and cartography, promoting promote the development of national geospatial data infrastructure.

Basic cartographic and surveying information, data, and data form the basis for the development of specialized cartographic and surveying products.

The form of minutes of handover of information, data, surveying and cartographic products is a form of minutes made to record the handover of information, data, surveying and cartographic products. The form clearly states the information of the sender, receiver, data information, products, etc. The form is issued according to Decree 27/2019/ND-CP of the Government.

2. Sample minutes of handover of information, data, surveying and mapping products:

SOCIALIST REPUBLIC OF VIETNAM

Independence – Freedom – Happiness

—————

MINUTES OF HANDLING INFORMATION, DATA, MEASUREMENT PRODUCTS AND MAP

Today, day … month … year ……

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At: …… (head office of the receiving unit), we include: ……

SENDER:

Representative is Mr. (Mrs.):,,,,,,

Position:,,,,

RECEIVED PARTY:

Representative is Mr. (Mrs.):,,,,

Position:,,,,

Delivered and received information, data, measurement products and maps of the project (project) ……., specifically as follows:

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STT List of information, data, products Unit Amount Note

This minutes is made in 04 copies, each party keeps 02 copies, with the same value.

REPRESENTATIVE PARITES

(Title, signature, full name, seal)

PARTY REPRESENTATIVE

(Title, signature, full name, seal)

3. Guidelines for drafting minutes of handover of information, data, surveying and mapping products:

– Heading:

+ Fill in all information including National title, motto.

+ The specific name of the minutes is the agreement to hand over information, data, surveying products and maps.

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+ Information related to the time and place of making the minutes.

– Main body of the minutes:

+ Basic information of the transferor.

+ Basic information of the receiver.

+ Content of delivery of information, data, measurement products and maps.

– The last part of the minutes:

+ The minutes are made in 04 copies, each party keeps 02 copies with the same legal value.

+ Sign and write the full name of the transferor’s representative.

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+ Sign and write the full name of the representative of the receiving party.

4. Some legal provisions on information, data, surveying and cartographic products:

Storage of information, data, surveying and cartographic products as prescribed in Article 18 of Decree 27/2019/ND-CP guiding the Law on Surveying and Mapping, (effective May 1, 2019), whereby:

“first. Information, data, surveying and mapping products made with the state budget must be handed over by project or project investors for archiving according to regulations. No deadline for submissionAsian 30 days from the date on which information, data, measurement products and maps are accepted and accepted by the investor.

2. Information, data and products of basic surveying and cartographic activities shall be handed over 01 digital data set and 01 original set printed on paper for storage at a specialized management agency in charge of surveying and cartography. belong Ministry of Natural Resources and Environment consists of:

a) Project, project Asiann, technical design – cost estimate; the final report on completion of the scheme, project, technical design – cost estimate;

b) Information and data about the system of national geodetic base points, national geodetic networks, including network diagrams, point notes, measurement books, results of calibration, and handover records. measuring landmarks in the field;

c) Aeronautical image data, remote sensing image data serving basic surveying and mapping activities, including original image data, image positioning data, processed image data;

d) National geographic background data, including national geographic background data with metadata, elevation data, and image control depth data;

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dd) National topographic map data and products, including the original national topographic map in digital form with a map curriculum vitae, and published map products;

e) Data, surveying products and maps on national borders, including the Treaty on the planning of borders on land enclosed with the map on border planning, the Protocol on demarcation and marking of landmarks on land attached to it. set of national border maps; dossiers on demarcation and marking of landmarks; Agreement on the delimitation of maritime boundaries; set of standard maps of national borders;

g) Data, measurement products and maps on administrative boundaries, including dossiers enclosed with maps of administrative boundaries at all levels;

h) Data and list of place names, including a list of place names in digital form and printed on paper;

i) Information, data and other products as prescribed by the scheme, project, technical design – cost estimate of basic surveying and cartography approved by competent authorities.

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3. Information, data and products of specialized surveying and cartographic activities handed over for storage at the specialized management agency in charge of surveying and cartography under the Ministry of Natural Resources and Environment include:

a) Information, data and products for making administrative maps include information and data for making administrative maps of Vietnam, administrative maps of provinces, and administrative maps of districts;

b) Information and data related to topographic data, hydrology, traffic, population, vegetation cover and place names are updated by ministries, ministerial-level agencies, and provincial-level People’s Committees during the process. using national geographic background data, national topographic maps.

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4. List of information and data liBasic survey and map data and products shall be handed over for storage at the specialized agency on natural resources and environment under the People’s Committee of the province, including the list specified at Points a, c, d, dd and i Clause 2 of this Article are under the management of the provincial People’s Committee.

5. The list of specialized information, data, surveying and cartographic products and maps handed over for archiving at archival agencies or organizations affiliated to ministries, ministerial-level agencies, government-attached agencies, and the People’s Committee people at the provincial level by the Minister, the Head of the ministerial-level agency, the Prime Minister childrenshall be prescribed by the head of an agency attached to the Government and the chairperson of the provincial-level People’s Committee.

6. Information, data and products handed over for storage must be submitted by the head of the investor agency, the head of the construction unit or the contractor, the head of the product quality inspection unit and the competent authorities. other rights as prescribed by relevant laws to sign and seal for certification.

7. The handover of information, data, surveying and cartographic products to storage is regulated as follows:

a) The handing over agency or organization shall notify the archiving agency or organization of the handover of information, data, surveying and cartographic products;

b) Within 02 working days from the date of receipt of the notice, the archiving agency or organization shall receive and make a handover record according to Form No. 06, Appendix I issued with this Decree.

8. Archiving agencies and organizations are responsible for organizing the storage of information, data, surveying and cartographic products in accordance with the law on archiving, and ensuring adequate facilities and facilities. , equipment for safe and convenient storage and preservation, convenient for exploitation and use.

9. Historically archived basic information, data, surveying and cartographic products, including data specified at Points b, d, dd, e, g and point h, Clause 2 of this Article; Information, data, specialized surveying and cartographic products are stored historically in accordance with relevant laws.

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10. Information, data, surveying and cartographic products that are public property belonging to the agency’s archives shall be destroyed when they have been stored for at least 10 years, and new information, data and products have been replaced. and is no longer worth using.

Destruction of information, data, surveying and cartographic products specified in this DecreeArticle 18 of Decree 27/2019/ND-CP guiding the Law on Surveying and Mapping, (effective May 1, 2019), according to which:

“first. The destruction of information, data, surveying and cartographic products belonging to theu The archives are regulated as follows:

a) Every year, agencies and organizations that store information, data, surveying and mapping products make a list of information, data and products that are no longer usable, and request destruction and send them to the management agency. immediate superior (department level, department level or equivalent);

b) The immediate superior management agency shall make a report, enclosed with the list of expired information, data and products, and send it to the governing body (ministry, ministerial-level agency, government-attached agency, or commission). provincial People’s Committee) to request destruction;

c) After receiving approval from the governing body (ministries, ministerial-level agencies, government-attached agencies, provincial-level People’s Committees) on the destruction of information, data and measurement products; and maps, management agencies at departmental, departmental or equivalent levels shall establish a council to destroy information, data, surveying and cartographic products.

2. A dossier of destruction of expired information, data, surveying and cartographic products includes:

a) A written request for destruction of the archival agency or organization whose documents are no longer valid;

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b) A written request for destruction of information, data, and expired products childrenused by the management agency of the department, department or equivalent;

c) Written approval of the destruction by the governing body;

d) Decide on the establishment of the Council for destruction of information, data, surveying and cartographic products;

dd) Minutes of valuing information, data, surveying and cartographic products of the Council for destruction of information, data, surveying and cartographic products;

e) A written request for appraisal from the agency managing invalid information, data, geodesic products and maps to the agency performing the state management task of archiving at the same level for information appraisal; obsolete data, surveying and mapping products that need to be destroyed in accordance with the law on archiving;

g) Written appraisal of the state management agency in charge of archival;

h) Decision on destruction of valuable information, data, surveying and mapping products by the management agency at the departmental level, departmental level or equivalent;

i) Minutes of handing over information, data, surveying and cartographic products for destruction;

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k) Minutes of destruction of invalid information, data, measurement products and maps.”

Chuyên mục: Biễu mẫu

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